AI Usage and Disclosure Policy

Effective: Nov 15, 2024.  Last updated July 28, 2026.

Introduction

This AI Usage and Disclosure Policy (“Policy”) outlines how Confident Nutrition LLC (“Company,” “we,” “us,” or “our”) integrates artificial intelligence (AI) technologies within our business, as well as how we do and do not use AI tools. By engaging with our services and offerings, you acknowledge and agree to this Policy.

Specific products, services, or content may also have additional or specific terms which you are agreeing to by continuing to use this Website, services, and offerings. These terms may include but not be limited to the Website Privacy Policy and the Website Terms and Conditions.

Purpose and Scope

The purpose of this Policy is to provide transparency about our use of AI technologies in our business operations and content creation processes. This Policy applies to all services, materials, and digital products offered by us involving AI-powered tools and capabilities.

How We Use AI

We may and/or do use AI technologies for the following purposes:

Content Creation and General Communications

• Drafting and refining marketing materials
• Creating educational content
• Developing social media content
• Assisting with limited, non-clinical email communications
• Supporting business operations and administrative tasks

Business Operations

• Streamlining administrative processes
• Enhancing operational efficiency
• Supporting business planning and strategy

Clinical Documentation

• Using a HIPAA-compliant provider voice dictation tool to assist with drafting clinical notes after appointments
  
  

How We Do Not Use AI

We do not use AI for the following:

Clinical Services and Patient Care

• We do not use AI for direct patient/client care, clinical decision-making, or medical advice
• We do not process or analyze patient/client health information through non-HIPAA-compliant AI systems
• We do not use AI for treatment planning or recommendations
• We do not use AI to record or transcribe our patient/client sessions. HIPAA-compliant AI is used only for provider voice dictation after appointments

Sensitive Information Processing

• We do not input or process protected health information (PHI) through non-HIPAA-compliant AI systems
• We do not share confidential patient/client information with non-HIPAA-compliant AI tools
• We do not use non-HIPAA-compliant AI for processing or storing sensitive personal data

Automated Decision-Making

• We do not rely solely on AI for critical business decisions
• We do not use AI to make automated decisions about patient/client care or services
• We maintain human oversight in all significant processes
  
  

AI Tools and Platform

Our AI usage includes, but is not limited to:

• Various AI language models and assistants
• Software and platforms that may incorporate AI features
• Content creation and optimization tools

All AI tools are carefully selected and used in compliance with applicable privacy and security standards.

Privacy and Data Protection

HIPAA Compliance

• We maintain strict HIPAA compliance in all our operations where applicable
• We do not share protected health information with non-HIPAA-compliant AI tools
• Any future use of AI in handling protected health information will only occur through HIPAA-compliant platforms specifically designed for healthcare

Data Handling

• Patient/Client confidentiality is maintained at all times
• Personal and sensitive information is never processed through non-HIPAA-compliant AI systems
• We implement appropriate safeguards to protect all patient/client information
  
  

Limitations and Disclaimers

• AI-generated content is reviewed by the provider before use
• We do not guarantee specific outcomes from AI-assisted services
• AI tools are used to supplement, not replace, professional expertise
• AI technology is evolving, and capabilities may change over time
  
  

Quality Control

All AI-generated content in our business undergoes:

• Human review and editing
• Professional verification
• Quality assurance checks
• Alignment with our professional standards and values
  
  

Updates and Modifications

We may update this Policy in the future to reflect changes to our business practices, as AI technology evolves, and/or for legal or other reasons. The date this Policy was last revised is noted on this document. You are responsible for periodically visiting our Website and this Policy to check for any changes. By engaging with our services, products, and offerings, you acknowledge and accept the terms outlined in this AI Usage and Disclosure Policy.

Contact Information

For questions or concerns about our AI usage, please contact:

admin@confidentnutritionnow.com

Confident Nutrition, 1011 N 49th St, Seattle, WA 98103 USA